DEPUTY COURT CLERK

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DEFINITION
 
To assist with the daily operations of the municipal court requiring a specialized knowledge of court operations and municipal court law while possessing strong organizational and basic accounting skills.
 
DISTINGUISHING CHARACTERISTICS
 
      This is the journey level of the general clerical series. This class may be distinguished from the Clerk I level by the difficulty and complexity of work performed.
 
SUPERVISION RECEIVED AND EXERCISED
 
      Receives general supervision from the Court Administrator and Senor Deputy Court Clerk.
 
ESSENTIAL JOB FUNCTIONS
 
Duties may include, but are not limited to, the following:
      Processing citations
 
      Collecting fines and fees
 
      Scheduling hearings, court dates and trials
 
      Maintaining warrants database
 
      Preparing court dockets, jury charges, and summons.
 
      Assisting with the preparation of complaints, appeals, cases transfers and judgments
     
      Corresponding with defendants and attorneys
     
      Serving as courtroom clerk.
 
      Data entry and reporting convictions to DPS.
 
      Responding to complaints and requests for information on procedures relating to responsibilities assigned.
 
      Working with other departments to insure the timely processing of paperwork.
 
      Providing a professional level of customer service at all times.
 
      Perform general clerical work including filing, payroll and purchasing information.
 
      Perform related duties as assigned.

 
 
 
PHYSICAL REQUIREMENTS
 
      For indefinite periods of time - mobility within an office environment; writing; walking; typing; stooping; standing; squatting; sorting; sitting; seeing; filing; data entry; cleaning; reading; decision making; lifting and carrying up to 20 pounds; reaching above shoulder level; using both hands for simple and firm grasping; clarity of hearing; communicating clearly and effectively, in person and by telephone; fine finger manipulation; operation of calculator, personal computer and typewriter; operation of a variety of office tools and equipment.
 
QUALIFICATIONS
 
Knowledge of:
      English usage, grammar, spelling, and punctuation.
      Modern office methods, procedures, and equipment and business letter writing.
      Record keeping principles and procedures.
 
Ability to:
      Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities.
      Communicate clearly and concisely, both orally and in writing.
      Learn department policies, procedures, organization and operating details.
      Work cooperatively with other departments, City officials, and outside agencies.
      Type at a speed necessary for adequate job performance.
      Operate a personal computer.
 
TRAINING AND EXPERIENCE
 
      High School Diploma or GED. Level 1 Court Clerk Certification preferred, and one year experience as a court clerk or in a related field.
 
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