ASSISTANT MGR OF EDUCATION &COMMUNITY ENGAGEMENT

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You will be on the front line of the organization and implementation of activities related to shaping programs in partnership with both internal and external stakeholders.  For this dynamic role, you must be a self-starter who has strong skills in project management, relationship-building and stewardship, and communications as well as a solid administrative background. 
Responsibilities:
 
  • Support the Youth Concert series and Family Concert series including planning and implementing pre-concert activities, working with marketing on publicity and marketing campaign, communicating with schools, working with schools and BSO musicians to arrange, prepare, and execute pre- and post-concert demonstrations, and managing all aspects of the Boston Public Schools Youth Concert reservation process.  Manage the High School Open Rehearsal series including planning pre-concert discussions, working with marketing on publicity and marketing, taking reservations from Boston Public Schools, and providing regular communication to attending groups.
  • Coordinate all administrative responsibilities for Days in the Arts (DARTS) including mailing all registration materials, managing payment and financial assistance processes, managing  communications with community coordinators, maintaining database and all records for participants, counselors-in-training and teachers, organizing parent orientation meetings, maintaining contact with parents and participants, regularly updating the DARTS Facebook page, and assisting with the Counselor-in-Training interview, hiring and training process.
  • Coordinate the new BSO in Residence program.  Manage all scheduling for the program, communicate internally and externally about the activities of the program, assist in creating and implementing program elements such as major kick-off events, musician visits, ensemble performances, school visits; assist onsite in the community.
  • Implement additional education and community engagement programs as they are developed within the department over time, responding directly to community need and advancing departmental and organizational mission.
  • Support internal and external communications efforts, including creating and distributing e-updates and serving as liaison for program participants and departmental constituents via phone, mail and emails.
  • Manage the process of ensuring that the Education and Community Engagement section of the website is updated with the latest information, in partnership with the website team.
  • Manage departmental administrative tasks including maintaining office supplies, maintaining files, databases and program information, and coordination of the creation/distribution of resources and materials for summer programs at Tanglewood.
  • Manage and supervise the department’s internship program, leading the process of advertising, recruiting, interviewing/selecting and day to day supervision.
  • Support and collaborate with a variety of departments to supply them with needed information regarding program and departmental efforts.
  • Support the administration board and committee efforts of the department as needed.
 
Qualifications:  Three to five years program management experience; Education and Community Engagement experience preferred.  Bachelor’s degree in music/music education or arts administration preferred.  Solid administrative experience, computer and database management skills.  Excellent interpersonal skills, flexibility and ability to respond well in stressful situations.  Ability to multi-task and prioritize a must.  Ability to effectively communicate verbally and in writing with a wide range of constituents.  Ability to work independently and as part of a team with a passion for Education and Community Engagement work, and an affinity for work with Education and Community constituents.  Proficiency in Tessitura, Microsoft Publisher and Microsoft Office suite preferred.  Please note that due to the nature of this position and the programs it manages, evening and weekend work is common.         
 
 
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