Human Resources Assistant

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Miraval Arizona (www.miravalresorts.com) is a premier resort and destination spa which provides the space - physically and spiritually - to reconnect with oneself on the path to a life in balance.  Nestled at the base of the stunning Catalina Mountains, Miraval Arizona's 118 rooms and 16 residential villas, situated on 400 acres of lush Sonoran Desert, create an inspiring backdrop that is warm and welcoming any time of the year. Our luxurious accommodations, world renowned spa services, award winning cuisine, and cutting edge programs and activities have led to Miraval’s recognition as the #1 spa in the world, year after year.

 

 

 

 

Position: Human Resources Assistant - Full Time Hourly

Location: Catalina, AZ

 

 

REPORTS TO:  Human Resources Director and Human Resources Manager

 

 

POSITION DESCRIPTION: Under the direction of the Human Resources Director and Human Resources Manager, the Human Resources Assistant will perform a variety of professional responsibilities in support of Miraval’s centralized Human Resources function, including but not limited to coordination of New Hire process, termination process, HR administrative work and legal compliance. Assist in the completion of HR metrics and reporting and planning of events. This position is a full-time hourly opportunity.

 

 

ESSENTIAL FUNCTIONS:  Essential and other important responsibilities and duties may include, but are not limited to, the following:

  • First point of contact for the Human Resources Department.
  • The HR Assistant will answer phone calls from employees as well as external inquiries.
  • Meet with employees as needed to answer questions regarding employment
  • Coordinates and performs the new hire process from the point a new requisition through completion of new hire paperwork.  This includes pre-screening paperwork (drug screen and background check) and appropriate pre-employment testing.
  • Performs Reference checks for staff as needed and requested
  • Provides excellent customer service to staff, applicants and outside vendors and visitors.
  • Coordinates and performs the termination process from the time the requisition is received through the creation of the term file.
  • Maintenance of all staff files in accordance with state and federal laws.
  • Maintains up-to-date employment files and is responsible for accurate filing of all HR-related documents.
  • Functions as an expert in the HRIS system to include data entry, knowledge of all functions and creating and generating reports.
  • Maintains all Recognition/Anniversary records and disbursements, along with the appropriate award and/or pin.
  • Works with HR team to develop creative approaches to the recruitment process to increase high-caliber candidate sourcing including referral generation, internet sourcing, ad placement, job fairs, community outreach, direct sourcing/cold calling, and networking.
  • Assists in review of selection, testing and other related employment systems as needed for continuous updating, improvement and legal compliance.
  • Assures compliance with all state and federal employment regulations.
  • Assists in developing reporting process and HR metrics to quantify departmental efforts, ie: turnover, time-to-fill, recruitment costs, etc.
  • Assists in creating and compliance of HR Policies and SOP’s.
  • Performs other administrative tasks which are HR-related duties as assigned by the Human Resource Manager, as necessary.
  • Assist in the planning, preparation and execution of training and events.
  • Facilitate training programs such as new hire orientation, in-house systems, and other HR training programs as necessary.

MINIMUM QUALIFICATIONS:   A Bachelor’s Degree in Human Resources, Organizational Development, Industrial Relations or a related field of study is desired.  At least 2 years work experience related to the Human Resources function, preferably within the hospitality industry.

 

KNOWLEDGE, SKILLS & ABILITY:  

  • Strong computer skills with knowledge of Microsoft Office programs (Word, Excel, PowerPoint)
  • Previous experience of ADP/HRIS products
  • Principles and practices of Human Resources administration.
  • Ability to prioritize and coordinate a variety of tasks and assignments.
  • Able to communicate clearly in English verbally, electronically and in writing.
  • Work independently and manage daily responsibilities and deadlines
  • Thorough understanding of group benefits administration.
  • Recruitment, selection, and job analysis techniques and application
  • Classification, compensation analysis and administration techniques.
  • Applicable state and federal employment and/or labor laws and regulations.
  • Basic employee relations principles and practices in non-union environment.
  • Ability to prepare comprehensive reports, communicate with all levels of staff and management and to effectively convey ideas in both verbal and written format.
  • Ability to project a positive and professional demeanor and approach, reflective of Miraval’s values.
  • Ability to elicit buy-in and cooperation of others.
  • Ability for appropriate decision-making and problem-solving, utilizing factual information, company policies, and personal judgment through experience.
  • Strong organizational skills, with emphasis on attention to detail and continuous follow-up
  • Ability to multi-task, manage interruptions, handle stress and effectively matriculate in a fast-paced, frequently-changing environment.
  • Relies on experience and judgment to plan and accomplish goals. A wide degree of creativity and latitude is expected.
  • Position requires sitting at least 70% of the day
  • Standing and walking at least 30% of the day
  • Use of fingers, hands, wrists and arms to perform daily responsibilities as they relate to typing, writing, filing, and phone usage.

I understand that if I am employed, any misrepresentation or material omission made by me on this application will be sufficient cause for cancellation of this application or immediate discharge from the employer’s service, whenever it is discovered.  I give the employer the right to contact and obtain information from all references, employers, and educational institutions and to otherwise verify the accuracy of the information contained in this application.  I hereby release from liability the employer and its representatives for seeking, gathering and using such information and all other persons, corporations or organizations for furnishing such information.  The employer does not unlawfully discriminate in employment and no question on this application is used for the purpose of limiting or excusing any applicant from consideration for employment on a basis prohibited by local, state or federal law.  This application is current for 6 months.  At the conclusion of this time, if I have not heard from the employer and still wish to be considered for employment, it will be necessary to fill out a new application.  I hereby understand and acknowledge that unless otherwise defined by applicable law, any employment relationship with this organization is of an at will nature which means that the employee may resign at any time and the employer may discharge employee at any time for any reason.  It is further understood that this at will employment relationship may not be changed by any oral statement or written document or by conduct unless such change is specifically acknowledged in writing by an authorized executive officer of this organization.  The employment confers no contractual employment or any guarantee of continued employment.

 

I understand it is the company’s policy not to refuse to hire a qualified individual with a disability because of that person’s need for a reasonable accommodation as required by the ADA.

 

I also understand that if I am hired, I will be required to provide proof of identity and legal work authorization.  I acknowledge that the company may request prior to employment that I undergo a medical exam or drug testing, and I consent and agree to any such exam, if required, now or in the future.  I understand that when pre-employment drug testing is required, a satisfactory result is a condition of employment.  The company also requires post-accident drug/alcohol testing.          

 
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