Associate Contract Administrator

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Associate Contract Administrator (ACA)

 

He/She will be responsible for creating all client contracts distributed by sales force. The ACA will interface not only with members of the Contract Management Team but also other departments including Sales, Finance and Legal to assure that all contracts meet Company standards. This includes the coordination of data from multiple sources, striving to create the most accurate contract to reflect the sales rep’s proposal. The ideal candidate has strong communication skills and is self-driven, detail-oriented, and can multi-task in a fast-paced environment.

 

Essential job functions

 

  • Generate IOs that are compliant with corporate policies, standards and procedures.
  • Ability to translate orders from sales-focused language into programs that can be operationalized against. Ability to develop a thorough understanding of:
    • Product and Package offerings
      • Geo-targeting allowances
      • Identification of exceptions to standard products
      • Cycle times
    • Revenue Allocation Rules
    • Tiered Rate card concepts
    • Revenue Recognition Guidelines
  • Ability to identify exceptions to corporate standards and work with the appropriate parties for approval. Specifically:
    • Finance
    • Legal
    • Media Groups
    • Media Products
  • Facilitate contract updates throughout the order lifecycle
  • Generate internal contract alerts

KPI (Internal Purposes Only):

·         Six Sigma Accuracy in order creation

·         Maintaining an acceptable IO creation cycle time

·         Process improvement suggestions

Knowledge, skills and abilities required:

  • Bachelor’s degree required 
  • Extremely reliable – team player
  • A focus on process and standardization
  • Strong organizational skills
  • Possesses a sense of urgency as well as the ability to multi-task and prioritize.
  • Detail-oriented, reliable and able to succeed with limited supervision
  • Accurate data entry skills, problem solving ability and the ability to demonstrate initiative and work independently
  • Ability to communicate effectively with people across the company: with a focus on both oral and written communication
  • Familiar with Microsoft Office, specifically Outlook and Word, along with web applications
  • Flexible and willing to take on new responsibilities as business requires
 
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