Office Manager

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TechTarget Ltd. is the European division of the online IT media company TechTarget. We are looking for an Office Manager to join our London office, which has been the fastest growing division and office in the company for the last 5 years. The ideal candidate will be an enthusiastic individual to get their foot in the door of a great company.   This position has lots of room for growth and exposure to many different departments within the company.

This person will have 3 major areas of responsibility:

·                     Working with the head of EMEA on all matters related to running the European office operations (e.g. IT issues and relationships, purchasing, mail, expat visas, scheduling executive sales trips, new employee starting, office parties) 

·                     Working with our US finance team on items related to payments, real estate and suppliers

·                     Working with our HR team related to UK employee matters, benefits, etc

 

Some examples of the tasks we will expect of this role are

·         Reception duties:

o    Answer main phone line, distribute calls, take messages

o    Greet visitors, welcome, take coats, make teas/coffees

o    Post in / Post out

o    Couriers/Taxis: organise/manage any required

o    Maintaining supplies of general office sundries

·         Accounts/Invoices:

o    Process general incoming invoices to finance in the US, keeping records of invoices in the UK

o    Handle invoices for editorial and delegate recruitment teams and keep records of these

·         Facilities and IT:

o    IT: main point of contact for IT issues, escalate accordingly to the UK support or the US team

o    Phones and Internet: liaise with Telecoms Company if there are any issues with Internet or Phones. Training for new starters

o    Mobile Phones: take on the relationship with the current phone provider annalyse periodically the benefits of the current package

o    Local Authorities: find out regulations on recycling, rubbish, etc

o    Utilities: monitor invoices and liaise directly with electricity suppliers

o    Maintenance: organise any necessary work staff required, plumbers if the toilets block/ electrician if we fuse etc

o    Landlord: be main point of contact with Landlord

o    Manage relationship with cleaners, including paying them

·         Staff Support:

o    Arrange flights/hotel/travel for US staff visiting UK, Negotiate new rates with hotels in the surrounding area

o    Maintain office calendar. Should introduce calendar system (on outlook) which clearly indicates who is on holiday, sick, working from home etc.

o    Update Operations Manager of any known absence, holiday taken etc.

o    Manage and book meeting rooms/conference lines etc

·         Health and Safety:

o    Carry out Health and Safety Inspection of facility and provide document

o    Identify fire routes and display clearly in the office

o    Manage first aid boxes in the office

o    Organise PAT testing of electrical equipment

o    Main fire Marshall for office

·         Organizing office events

 

Knowledge, skills and abilities required:

  • Education to degree level is preferable, as is previous office experience;
  • Excellent written and spoken English is absolutely essential to this role; and,
  • We are looking for someone ready to work and interested in progress within the company.



TechTarget (NASDAQ: TTGT) is a global online media company headquartered in Boston with offices in Atlanta, Beijing, Cincinnati, London, San Francisco, Singapore and Sydney. With more than 100 technology specific websites, TechTarget provides highly relevant content to technology professionals and delivers technology marketers unmatched reach via custom advertising, branding and lead generation solutions all built on our extensive network of online and social media.
Recognized as one of the “50 Best Places to Work” in Massachusetts by Boston Business Journal 6 times and named one of The Boston Globe’s Top Places to Work in Massachusetts 3 times, TechTarget provides an autonomous culture that rewards goal-oriented professionals who enjoy meeting challenges head-on.
Get On Board!

If you want to join a company that offers competitive salaries and benefits in a fun and energized work environment, apply here https://home.eease.adp.com/recruit/?id=1292371. To learn more, visit techtarget.com and follow us @TechTarget

 

 
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