Office Manager

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TechTarget Ltd. is the European division of the online IT media company TechTarget. We are looking for an Office Manager to join our London office, which has been the fastest growing division and office in the company for the last 5 years. The ideal candidate will be an enthusiastic individual to get their foot in the door of a great company. This position has lots of room for growth and exposure to many different departments within the company.

This person will have 3 major responsibility areas:
 

  • Working with the head of EMEA on all matters related to running the European office operations (e.g. IT issues and relationships, purchasing, mail, expat visas, scheduling executive sales trips, new employee starting, office parties)
  • Working with our US finance team on items related to payments, real estate and suppliers
  • Working with our HR team related to UK employee matters, benefits, etc
Responsibilities Include but are not limited to:
 
  • Process general incoming invoices to finance in the US, keeping records of invoices in the UK
  • Handle invoices for editorial and delegate recruitment teams and keep records of these
  • IT: main point of contact for IT issues, escalate accordingly to the UK support or the US team
  • Phones and Internet: liaise with Telecoms Company if there are any issues with Internet or Phones. Training for new starters
  • Mobile Phones: take on the relationship with the current phone provider analyses periodically the benefits of the current package
  • Arrange flights/hotel/travel for US staff visiting UK, Negotiate new rates with hotels in the surrounding area
  • Maintain office calendar. Should introduce calendar system (on outlook) which clearly indicates who is on holiday, sick, working from home etc
  • Carry out Health and Safety Inspection of facility and provide document
  • Organize office events
  • Answer main phone line, distribute calls, take messages
  • Greet visitors, welcome, take coats, make teas/coffees
Knowledge, skills and abilities required:
 
  • Education to degree level is preferable, as is previous office experience;
  • Excellent written and spoken English is absolutely essential to this role; and,
  • We are looking for someone ready to work and interested in progress within the company
     
 
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  UNDER MARYLAND LAW AN EMPLOYER MAY NOT REQUIRE OR DEMAND AS A CONDITION OF EMPLOYMENT, PROSPECTIVE EMPLOYMENT OR CONTINUED EMPLOYMENT, THAT AN INDIVIDUAL SUBMIT TO OR TAKE A LIE DETECTOR OR SIMILAR TEST. AN EMPLOYER WHO VIOLATES THIS PROVISION IS GUILTY OF A MISDEMEANOR AND SUBJECT TO A FINE NOT EXCEEDING $100.

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