Budget and Compliance Officer

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Reporting to the Vice President of Operations, this position will be responsible for cost reporting, government grants and contracts as well as private restricted revenue. Will be responsible for financial reporting to insure compliance with government contracts and oversight of program budgets and expense reporting and analysis.


Responsibilities:  All staff members of the organization, regardless of the level of their responsibilities, are expected to:


  1. Model the mission and values stated above,
  2. Actively participate in the business development process,
  3. Actively participate in the knowledge sharing and transfer process, and make responsible decisions that result in both time and cost containment.
  4. Direct annual budgeting and planning process for the organization's annual budget with Director of Operations and CFO.  
  5. Oversee monthly and quarterly assessments and forecasts of organization's financial performance against budget, financial and operational goals.
  6. Administer the organizations varied and extensive financial reporting/billing systems necessary to report to donors.  The reporting requirements relate to extensive CDC, USAID funding, other government and privately sponsored funding, and general funds.
  7. Manage organizations budgeting system, Prophix, to ensure application utilized for annual budget, internal reporting as well as cost proposal development.
  8. Coordinate with field finance staff the preparation and submission of cost proposals and billings to donors. 
  9. Manage internal financial reporting to ensure information properly reported and utilized by staff.   
  10. Assist the Director and CFO in leading the design and establishment of effective cost structures and methodologies required to support the management of the organization’s international business activities.  
  11.  Develop cost proposal/budget standard operating procedures.
  12.  Manage issuance of sub-grants to donors and ensure timely financial reporting

Required Qualifications

  • A minimum of a BA in Accounting of Finance; a CPA preferred.  
  • Application of appropriate federal rules and regulations (i.e., OMB or FAR).
  • At least five years experience as Budget/Cost Analyst or equivalent, preferably in a nonprofit organization with a budget of at least $20 million.
  • Experience in a senior financial-management role, partnering with executive staff, resulting in the development and implementation of creative financial management strategies.
  • Specific experience in development of financial cost proposals to both USG and private donors.   
  • Deep knowledge and understanding of the USG federal regulations.
  • Experience working with nonprofit budgeting and reporting systems, Sage MIP and Prophix.
  • Comfortable with a team approach to management and the ability to manage several major activities simultaneously. 
  • Analyze issues and conceptualize solutions as well as an ability to establish, implement and communicate procedures and policies in a clear and concise manner are necessary.  
  • Develop, write, disseminate, and implement budget policies and procedures.
  • Excellent written and oral communication skills.
  • Demonstrated leadership ability, team management, and interpersonal skills.
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