Job Title: Assistant Director of Graduate Admissions
Department: Graduate Admissions
Reports To: Director of Graduate Admissions
Date: July 2016
Purpose: The Assistant Director of Graduate Admissions works in coordination the Director of Graduate Admissions on all programs and practices used to recruit new students across all ODU graduate disciplines.
Essential Job Responsibilities:
- Active recruitment of new graduate students through travel to local networking events, graduate and career fairs statewide, phone calling, evening and day receptions, text messaging, on-line social networking sites, etc.
- Represent the university at regional and national conferences and meetings.
- Timely management and evaluation of admission applications and supporting credentials (per office policy); including the calculation of grade point averages.
- Generate new student enrollment reports for all start terms.
- Direct supervision of all work study students within the Office of Graduate Admissions.
- Along with the Director of Graduate Admissions, collaborate with University Marketing & Public Relations on the development of collateral marketing pieces and press releases.
- Assist the Director of Graduate Admissions with interviewing, hiring and training staff; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems/issues.
- Assist with proposal and execution of graduate marketing events, including open houses, individual visitation programs and other promotional opportunities.
- Collaborate with the Director of Graduate of Admissions, the Dean of Graduate Studies and/or Program Directors regarding admission requirements and standards for prospective graduate students.
- Maintain professional credentialing through participation in professional development programs.
- In conjunction with the Director of Graduate Admissions, advise the Vice President for Enrollment Management on matters concerning matriculation goals, marketing programs, admission requirements and processes for the recruitment of graduate students.
- Collaborate with the Registrar, Financial Aid and Bursar to efficiently register new graduate students.
- Collaborate with the Office of International Education to ensure the needs of prospective international students are satisfied
- Represent Graduate Admissions through service on various committees and boards around campus.
- Other duties as needed and/or assigned.
Given: General with close supervision on specific projects
Bachelor’s Degree (Master’s preferred) in a related field. A minimum of three years' experience in higher education admissions or an equivalent combination of education and experience is required. A minimum of 2 years experience managing and supervising is also preferred. The candidate must be detail-oriented, and possess excellent interpersonal and organizational communication skills.
Able to effectively communicate verbally and in writing as to work requirements, work in progress, work completion and status of departmental goals. Communicate verbally and in writing with co-workers, members of management, faculty, students and outside constituents. Able to utilize active listening skills to ascertain areas of need, define problems, and determine possible solutions to meet expressed needs. Demonstrate leadership, tact, diplomacy, professionalism and a positive demeanor in performance of all duties.
Most work is complex and requires a high level of judgment. Requires the ability to think critically, quickly formulate a plan of action and direct others. Must be able to define problems, collect data, establish facts and draw valid conclusions. Must be able to reasonably envision future needs and plan accordingly.
Routine physical demands for an office environment. While performing the duties of this job, the employee is frequently required to stand, walk, sit, use hands to finger, handle or feel, and reach with hands and arms. The employee may occasionally be required to lift and/or move up to 25 lbs. Operates all computer equipment, copier, facsimile machine, printer, and telephone.
Office. This is a full-time position which includes some evening and Saturday hours. Some travel required.